INDIVIDUAL ASSESSMENT
Job and Responsibilities
Initial Job and Responsibilities
2. Interior Designer (1 Leader, 1 Helper)
- To work on the materials, furnishing, lighting, decoration etc...
- Internal and aesthetic issues.
5. Presentation Artist (2D - 1 Leader, 1 Helper)
- To work on 2D drawings, Photoshop editing and analogue design (presentation).
My initial job responsibilities were as the Interior Designer leader and as the helper for the 2D Presentation Artist. When we presented this to during out progress plan presentation, we realized that this wasn’t an effective and detailed enough system to follow. We also came to a conclusion towards changing the roles and tasks of a few of the group members.
Justin Lee used to be the Project Architect but because of certain preferences, we’ve decided to split up different responsibilities amongst the both of us.
I took on the role of the Leader in Management and Justin as the Leader in the Creative department of this project from Week 9 onwards:
My new responsibilities include:
1. Blog overseer
-Keeping up to date with updates
-Compiling ideas, documentation
-Keeping blog neat
2. Communicating with group members
-For group meetings (SMS, calling, e-mail, blog)
-Communication in general (Updating group members with latest ideas and discussions)
3. Keeping track of Timeline
-Making sure they produce consistent work throughout assignment period
-Always referring back to Timeline to keep group members on track
My Weekly Progress and Contributions
Week 8
1)Group formation
2)Attended group meetings, lectures and tutorials regarding said project
3)Participated in the selection of model for the group to work on
4)Formation of group Blog at Blogger.com
5)Participated in editing and amending selected design model
University Break
1)Worked on updating the blog
-Publishing Job Allocations and Roles
-Informing on Timeline and updated amendments
2)Decided on meeting times for group during the coming weeks
Week 9
1)Assigning meeting time (SMS-ing, blogging, and e-mailing)
2)Structured and coordinated the PowerPoint slides for Project Plan Presentation
-Coordinated job responsibilities for each member and group timeline for completion of assignment
-Compiled all ideas and information for presentation
3)out e-mails to group members with attached updated PowerPoint Presentation
4)Attending group meetings
Week 10
1)Assigning meeting time (SMS-ing , blogging, and e-mailing)
2)Updating blog with new information of model
3)Sending out information on expected job completion before meeting
4)Publishing direction of task and roles expected from each group member (including myself) for the end of Week 10
Task and Roles for myself for Week 10:
-Overseeing group members in the completion of task and helping whoever, wherever needed.
-Overlooking works by Presentation Artist, Interior Designer and Landscape Architect to ensure highest quality of work.
-Constantly and continuously checking ArchiCAD server for Group amended updates and compiling progress/updates.
-Making sure there's clear communication amongst group members regarding decisions, problems, solutions and discussions.
-Making sure group members are up to date with task that is needed to be completed.
-Organizing communication strategies and ways to communicate effectively (Group meetings, blog, group e-mails.)
5)Ensuring everyone knows the timeline and keeping group members updated with expectancy of timeline.
6)7)Attending group meetings
Week 11
1)Discussions with Justin Lee on extra amendments to beautify the model
2)Compiling ideas and amendment possibilities and posting it on the blog
3)Coordinating amendments and passing of information
4)Coordinating discussions regarding said needed amendments
5)Completing PowerPoint Presentation for Project Progress Presentation
6)E-mailing PowerPoint Presentation from Project Progress Presentation to group members and Ning Gu as form of update
7)Contacting Ning Gu with problems and confusions with ArchiCAD modelling and submission requirements
8)Updating group with progress of model and completed tasks
9)Posting Plan of Completion to ensure group members are aware of timeline
10)Publishing direction of task and roles expected from each group member (including myself) for the end of Week 11
Task and Roles for myself for Week 11:
-Overseeing group members in the completion of task and helping whoever, wherever needed.
-Overlooking works and assisting Presentation Artist, Interior Designer and Landscape Architect to ensure highest quality of work.
-Constantly and continuously checking ArchiCAD server for Group amended updates and compiling progress/updates.
-Making sure there's clear communication amongst group members regarding decisions, problems, solutions and discussions.
-Making sure group members are up to date with task that is needed to be completed.
-Organizing communication strategies and ways to communicated effectively (Group meetings, blog, group e-mails.)
11)Helping Justin Lee in completing first floor model structure amendments:
12)Attending group meetings
Week 12
1)Updating blog with progress of models in every category that has been amended and updated
2)Publishing direction of task and roles expected from each group member (including myself) for the end of Week 12
Task and Roles for myself for Week 12:
-Overseeing group members in the completion of task and helping whoever, wherever needed.
-Overlooking works and assisting Presentation Artist, Interior Designer and Landscape Architect to ensure highest quality of work.
-Constantly and continuously checking ArchiCAD server for Group amended updates and compiling progress/updates.
-Making sure there's clear communication amongst group members regarding decisions, problems, solutions and discussions.
-Making sure group members are up to date with task that is needed to be completed.
-Organizing communication strategies and ways to communicated effectively (Group meetings, blog, group e-mails.)
3)Updating on Plan of Completion to keep group in check of timeline.
4)Coordinating group meetings and sending out reminders of group meeting through SMS, calling, e-mails and by blog post
5)Attending group meetings
Week 13
1)Updating blog with progress of model and compilation of information
2)Publishing overall direction of task and roles
3)Publishing a plan of completion for submission on Friday
4)Informing and reminder for group meetings through SMS and blog
5)Ensuring everyone has completed their own tasks
6)Ensuring group is in par with timeline and plan of completion for early submission
Self-reflection
I have found that working with a group of pro-active members makes things a lot easier especially as the management leader. Being the management leader, I had to coordinate the communication, documentation, decision making and a bit of the designing in this project. Without this in a group, it would be much harder to function as there would be loose ends everywhere and a lot of issues with miscommunications. Meetings were organized by me at least once a week and group members were encouraged to post on the blog as a form of mutual communication. A lot of problems were dodged because of the constant meeting. Efficiency also comes hand in hand with meeting up constantly and the updating of blog. Group members were aware of time constraints and the need of completion of certain tasks at a certain time. Most of my proof, examples and show of effectiveness can be seen through my blog posts.
Coming out to the increasingly more complex and collaborative professional architectural practice, the skills that have been adapted onto me through this assignment would be of much help although it might be tiresome. It may not seem to be at all in parallel to architectural design but it is the core to any group needing to function properly. Miscommunication and the messiness of documentation is one that gives most people in practice these days the huge amount of frustration, wastage of time and money.
This group has really been a joy to work with and have been extremely positive and time effective with work and progress. They have made my job much easier than it could have been.
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